Privacy Policy
Last Updated: February 23, 2026
1. Introduction
Kwok Group Legal Advisors ("we," "our," or "us") is committed to protecting your privacy and personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our services, in compliance with the General Data Protection Regulation (GDPR) and applicable Romanian data protection laws.
2. Data Controller
Kwok Group Legal Advisors is the data controller responsible for your personal data. You can contact us at:
Address: Bulevardul Eroilor 5, Cluj-Napoca, 400129, Romania
Email: contact@kwokgroup.com
Phone: +40 31 786 13 87
3. Information We Collect
We may collect and process the following types of personal data:
3.1 Information You Provide Directly
- Contact Information: Name, email address, phone number, mailing address
- Professional Information: Company name, job title, business information
- Communication Data: Information contained in your inquiries, messages, and correspondence with us
- Legal Matter Information: Details about your legal needs and any information you provide in connection with our legal services
3.2 Information Collected Automatically
- Technical Data: IP address, browser type, operating system, device information
- Usage Data: Pages visited, time spent on pages, links clicked, and other usage statistics
- Cookies and Similar Technologies: Information collected through cookies, web beacons, and similar tracking technologies
4. Legal Basis for Processing
We process your personal data based on the following legal grounds:
- Consent: Where you have given explicit consent for specific processing activities
- Contract Performance: Where processing is necessary to provide legal services you have requested
- Legal Obligation: Where we must process data to comply with legal requirements (e.g., regulatory obligations for legal professionals)
- Legitimate Interests: Where processing is necessary for our legitimate business interests, such as improving our services, provided this doesn't override your rights and freedoms
5. How We Use Your Information
We use your personal data for the following purposes:
- Providing legal services and advice
- Responding to your inquiries and communications
- Managing client relationships and case files
- Sending service updates and legal information
- Improving our website and services
- Complying with legal and regulatory obligations
- Protecting our legal rights and preventing fraud
- Marketing our services (with your consent)
6. Disclosure of Your Information
We may share your personal data with:
- Service Providers: Third-party service providers who assist us in operating our business (e.g., IT services, document management)
- Professional Advisors: Other legal professionals, accountants, or consultants as necessary for providing legal services
- Courts and Authorities: Government agencies, courts, or regulators when required by law
- Business Transfers: In connection with any merger, sale of company assets, or acquisition
We ensure that all third parties are contractually obligated to maintain appropriate security measures and use your data only as instructed.
7. International Data Transfers
Your data is primarily stored and processed within the European Economic Area (EEA). If we transfer data outside the EEA, we ensure adequate safeguards are in place, such as:
- Standard Contractual Clauses approved by the European Commission
- Adequacy decisions confirming adequate data protection in the receiving country
- Other appropriate safeguards as required by GDPR
8. Data Security
We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction, including:
- Encryption of data in transit and at rest
- Access controls and authentication procedures
- Regular security assessments and updates
- Employee training on data protection
- Secure backup and disaster recovery procedures
9. Data Retention
We retain your personal data only as long as necessary for the purposes outlined in this policy or as required by law. Retention periods vary depending on:
- The nature of the legal services provided
- Legal and regulatory requirements (typically 5-10 years for legal files)
- The need to defend or establish legal claims
- Legitimate business purposes
10. Your Rights Under GDPR
You have the following rights regarding your personal data:
- Right of Access: Request copies of your personal data
- Right to Rectification: Request correction of inaccurate or incomplete data
- Right to Erasure: Request deletion of your personal data in certain circumstances
- Right to Restriction: Request limitation of processing in certain situations
- Right to Data Portability: Receive your data in a structured, commonly used format
- Right to Object: Object to processing based on legitimate interests or for direct marketing
- Right to Withdraw Consent: Withdraw consent at any time where processing is based on consent
- Right to Lodge a Complaint: File a complaint with the Romanian National Supervisory Authority for Personal Data Processing (ANSPDCP)
To exercise any of these rights, please contact us using the details provided above.
11. Cookies and Tracking Technologies
Our website uses cookies and similar technologies to enhance your browsing experience. Cookies are small text files stored on your device. We use:
- Essential Cookies: Necessary for the website to function properly
- Analytics Cookies: Help us understand how visitors use our website
- Functional Cookies: Remember your preferences and settings
You can control cookie settings through your browser preferences. However, disabling cookies may affect website functionality.
12. Third-Party Links
Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies before providing any personal information.
13. Children's Privacy
Our services are not directed to individuals under 18 years of age. We do not knowingly collect personal data from children. If we become aware that we have collected data from a child, we will take steps to delete such information promptly.
14. Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. We will notify you of significant changes by posting a notice on our website or sending you an email. The "Last Updated" date at the top of this policy indicates when it was last revised.
15. Contact Us
If you have questions, concerns, or wish to exercise your data protection rights, please contact us:
Kwok Group Legal Advisors
Bulevardul Eroilor 5, Cluj-Napoca, 400129, Romania
Email: contact@kwokgroup.com
Phone: +40 31 786 13 87
16. Supervisory Authority
You have the right to lodge a complaint with the Romanian data protection authority:
Autoritatea Națională de Supraveghere a Prelucrării Datelor cu Caracter Personal (ANSPDCP)
Address: B-dul G-ral. Gheorghe Magheru 28-30, Sector 1, București, Romania
Website: www.dataprotection.ro